Decorations & Exhibit Policy

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View Photos of Decorations at the Civic Center

Policy

In order to ensure that adequate time is available for decorating, the lessee will need to rent the room(s) in advance of the event start time. Lessees using the Civic Center will be responsible for all damages caused, as stated in the lease agreement.

The City of Carbondale is not responsible for damage or loss of materials or equipment in the Civic Center on display or in storage. Items can be locked up if necessary, however, arrangements must be made with the Civic Center Manager.

The decoration policy includes:

• All decorations must be cleared away and disposed of by the lessee immediately following the event. In the event the decorations are not disposed of by the lessee, the lessee will be billed rental fees for the number of hours it takes to clean up the decorations.
• Decorations, posters, displays, or exhibits are not to be hung or attached to permanent walls. Decorations may be free-standing or hung on movable walls.
• The use of tape, glue, thumbtacks, nails or other adhesive material on permanent walls, door frames, equipment, or staging is not permitted.
• In the interest of the personal safety of guests, participants, and staff, the following rules must be followed: All aisles leading to exit doors must be kept clear and unobstructed. Exit doors cannot be physically blocked and must be able to be opened from both sides.
• Decorations are not to be hung from the ceiling or light fixtures.
• The use of glitter, confetti, or metal cut-out decorations is not permitted in the Civic Center.
• Decorations, displays, or equipment that requires flame or water must be approved by the Civic Center Manager.
• Birdseed will be allowed outside of the building only. Rice is prohibited at the Civic Center.
• Standing on chairs or tables is not allowed. Ladders may be provided. Facility support workers will assist in hanging materials if necessary.